In the digital world today, there is a need for a physical copy or a PDF version of an email whether you are preparing for a legal meeting or just saving your personal memories. EML files are used by every other email app like Thunderbird, Windows Mail and Apple, so it is important to know how to print EML files.
Trying to print EML files one by one is a waste of time. Today we will look at the process of how to bulk print EML files and how to handle your digital records. We will see the manual and the professional tools like the SysTools EML to PDF Converter Tool, which converts the EML files into PDF format.
What is an EML File?
An EML file is the standard way of saving emails. It contains the text message, sender’s address, date and any file that you sent as attachments. It is very flexible as it is a plain text format.
You can open EML file with most of the email programs but sometimes you may find yourself on a computer that does not have an email application installed. In these cases users look for ways to print EML files online or use an automated tool for this job.
Method 1: Using Your Desktop Email App
You can print EML files easily if you have an email program like Thunderbird or the Classic Windows Mail. Use the following steps to print files manually:
Open the file: Double-click your EML file, and it will open in your default email application.
Find the Print button: You can click on File > Print or press Ctrl + P.
Choose your printer: Select your printer or a PDF creator if you want to print EML files to PDF.
This method works for one or two emails but it becomes difficult if you have a large number of messages.
Method 2: The Digital Method
Many people save their documents as PDF files rather than using paper and this is a smart move because PDFs look the same on every screen and are easy to mail to others. Follow the steps mentioned below to print your EML files:
Open your EML file in any viewer.
Go to the Print menu.
Change your printer destination to Save as PDF or Microsoft Print to PDF.
Click Print and save the file on your computer.
You should make sure that you choose a method that includes the email headers so that the document is official if you need to print EML files to PDF for a legal case.
Method 3: Can You Print EML Files Online?
Yes there are websites that allow you to print EML files online. These are converters that turn the email into a PDF which you download and print.
You should be careful with sensitive information if you want to print EML files online. It is safer to use a professional tool on your own computer rather than uploading it to a random website if your email contains private bank details or passwords.
Method 4: The Professional Tool
You need to print multiple EML files without any mistakes if you are an IT admin, a lawyer or a business owner. The manual methods do not work when you have thousands of files so using a professional tool is an effective way in such cases.
Why This Tool is Better:
Bulk print: You can print multiple EML files from a folder in a single click.
Keep Your Folders: Keep your email folders organized so that you do not get confused between the Inbox and the Sent items.
Attachments Included: It ensures every photo or document is printed with the email text.
Multiple Formats: Not only works with EML, it can also help you manage MSG, PST, MBOX, and PDF formats.
How to Use The Tool:
Launch: Open the tool.
Load your emails: Select the folder containing all your EML files.
Preview: This software will let you read the emails to make sure they are correct.
Bulk print: Select the Print or PDF option to print multiple EML files.
The Email Looks Messy Problem
Sometimes the text looks like a jumble of symbols when you try to print EML files. This is an encoding problem and happens when an email is sent from a different country or an old system.
The SysTools EML Converter Tool fixes this problem as it reads the broken code and fixes the design. So when you print the EML files, they look exactly like they did when they were first sent.
Conclusion
You can take control of your data if you know how to print EML files. If you have one or two files you can use your desktop app but use the Print to PDF option to stay paperless. You should always be careful with private data when you print EML files online and use a professional tool when you want to print a large number of files safely and quickly.
Now you have the steps to get it done whether you want to use your current email application for a print or a professional tool for a big project.
